Employee records
Records must be kept for a period of seven years and the below are details required to be kept:
- Employee name
- Type of employment
- Employment start and end date
- Any overtime paid
- Details of any arrangements to average hours
- Leave entitlements
- Leave taken
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- Leave cashed out
- Full details of super contributions paid on behalf of the employee i.e. fund name, time period and amount
- All details of termination
- Workplace flexibility arrangements
- Guarantees of annual earnings given to employees
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Who can request records?
- Former employees
- Fair work inspector
- Union officials (in some cases)
If an official request for information has bene made, an employer has:
- 3 days to provide onsite access
- 14 days to post a copy of the information
Payslips
An employer must issue payslips within 1 working day of paying an employee and can be electronic or hard copy. The pay slip must state:
- Employers name
- Employees name
- Pay period dates
- Date the payment was made
- Employee’s hourly rate
- Number of hours worked or salary details
- Gross & net amounts of the payment
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- Bonuses, loadings, allowances, commission, penalty rates etc
- Details of any deductions from the employees pay
- Details of any super contribution made on behalf of the employee
- Leave accrual is optional but best practice
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For more information regarding the above, please contact Renee Henville and her team of human resource specialists.
